Who agreed to what on site this morning?

The report is never the hard part. The hard part is that it gets written at 9pm, three days late, from memory, and that the one sentence that mattered is missing. Here are the tools that actually help, what each is built for, and where a template stops being enough.

Last updated 2026-08-12

What a good site report tool actually does

Most tools in this category solve the same half of the problem: they give you a structure, photos pinned on a plan, and a PDF at the end. That half matters, and a shared template beats five different Word files.

The other half is the one that costs you money: turning what was said on site into decisions, deadlines and names. A tool that hands you an empty form still leaves that work to the person who was there, at the worst hour of their day. When you compare, look at what happens between the site visit and the finished text.

AskMojo

Our pick

The report written from what was said, not from an empty form.

With AskMojo you build a lab for your own site reports: your sections, your wording, the names of the trades you work with, and the rules you never wrote down, like flagging anything that changes a deadline. You talk or you type your raw notes, and the report comes out in your format.

It is not a construction suite, and it does not pretend to be one. It writes the report, in your words, and it stays yours: the lab runs under your name and exports.

Browse the labs

Other strong tools for site reports

Archipad

Best for: project supervisors tracking snags on a tablet

Built for site visits: annotate the plan, list the snags, generate the report. The link between a photo, a spot on the plan and a company is what makes it hold up on a big project.

Watch out: It is organised around snags. A meeting report that is mostly decisions and arbitrations fits less naturally.

Batiscript

Script&Go

Best for: structured site visit reports on recurring projects

A trade tool with the full chain: visit, annotation, report, follow-up from one meeting to the next. Nothing has to be retyped between two visits.

Watch out: Trade software means setup and adoption. It pays off on a regular volume, much less on one project a quarter.

Kizeo Forms

Kizeo

Best for: teams that want their own form, exactly

You build the form yourself, field by field, and it comes out as a PDF. When your report has to match a client template to the letter, that freedom is the point.

Watch out: That freedom is paid in setup time, and a form only ever collects what someone thought of putting in it.

Clovis

Best for: site follow-up shared across a team

Reports sit inside a wider site follow-up, so the report is not an isolated document but a state of the project everyone can see.

Watch out: Designed for teams. A one-person outfit will pay for coordination features it will never open.

How to choose site report software

What it does with the raw notes

An empty form is not help. Look at what happens between three photos, two voice notes and the finished text.

Whether it works with no signal

Half the sites in this country have no usable signal. A tool that needs the network is a tool you will use in the van, from memory.

Whose template it follows

Your client has a format, and your insurer has expectations. Check that the report bends to them before you sign.

What gets out

Two years later you need the report of 14 March, in a readable format, without a licence. Ask what the export is.

Frequently asked questions

Which software should I use to write a site report?

It depends on what hurts. If it is the snags, a trade tool like Archipad or Batiscript. If it is a client template you must match, a form builder like Kizeo. If it is the writing itself, at 9pm, from raw notes, that is a different job, and a Word template will not solve it.

How do you write a site report?

Date, project, who was there. Then what was decided, who does it, by when. Then what is blocked and what it is waiting on. Then the reserves, with a photo each. The rule that saves you later: write the decision and the name in the same sentence, never in two paragraphs.

What is the best free site management software?

Free tools in this category are almost always trial tiers capped by number of projects or users, and the cap lands right when the tool starts being useful. Before comparing free tiers, compare exports: a tool you leave without your history is expensive whatever its price.

What are the three types of report?

The usual split is the meeting report, which records decisions, the visit or site report, which records the state of the works, and the activity report, which records what was done over a period. The numbering varies from one source to another; what matters is knowing which of the three you are being asked for.

Free to start